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Approval Due Diligence Governance Other Record Keeping Reporting Stakeholder Engagement

Annual Biennial Continuous Event-triggered Monthly One-time Other Quarterly Weekly

Annual Biennial Continuous Event-triggered Monthly One-time Other Quarterly Weekly

Regulation-wide (no rule set) Whoever constructs a building Owners of existing residential and non-residential buildings heated to at least 19 degrees Celsius for at least four months a year Existing buildings where external building elements are renewed, replaced or installed for the first time Owners of existing buildings or building networks replacing the heating system Existing buildings with a gas, heating oil or LPG heating system newly installed after 29 July 2026 Non-residential buildings with a system rated output above 70 kilowatts Operators of heating, cooling and ventilation systems and hot water supply systems Heat pumps in buildings with at least six dwellings or self-contained units, commissioned after 31 December 2023, without remote monitoring and without a maintenance contract Water-based heating systems in buildings with at least six dwellings or self-contained units Water-based heating systems after installation of a heating system in buildings with at least six dwellings Operators of air conditioning systems and combined air conditioning and ventilation systems with more than 12 and up to 70 kilowatts of cooling output Operators of air conditioning, combined air conditioning and ventilation and ventilation systems above 70 kilowatts Developers and owners on construction, alteration, sale and letting Sellers, landlords, lessors, financial lessors and estate agents Developers and owners of buildings to be constructed and of altered buildings Companies carrying out works on or in existing buildings in the course of business Inspecting persons Building owners holding a contractor declaration Buildings where distribution equipment, air conditioning systems, ventilation systems or pipes are installed or replaced Buildings to be constructed, except buildings serving national and alliance defence New non-residential buildings with more than 250 square metres of useful floor area Existing non-residential buildings above 500 square metres of useful floor area undergoing alterations of external building elements Existing public non-residential buildings above 2 000 square metres of useful floor area Existing public non-residential buildings above 750 square metres of useful floor area New residential buildings and new roofed car parks Existing public non-residential buildings above 250 square metres of useful floor area Owners of existing non-residential buildings built before 1996 without biomass, heat pump or district heating Owners of existing non-residential buildings New buildings above 1 000 square metres of useful floor area

The owner must retain the contractor declaration for at least ten years as evidence of compliance with the obligations under the provisions listed in Section 96(1) and present it to the authority competent under Land law on request. The same duty to present applies to the owner for the energy performance certificate under Section 80(1), sentence 4, and to the operator for the inspection report on air conditioning systems under Section 78(4). In addition, the authorised district chimney sweep checks during the fireplace inspection whether heat distribution and hot water pipes that had to be insulated under Section 69 remain uninsulated and whether the statements and confirmations under Section 96(5) are available. Energy performance certificates and inspection reports are also subject to sample checks by the competent authority under Section 99, in the course of which further documents may be requested. Further references: Section 96(2), Section 80(1), sentence 4, Section 78(4), Sections 97 and 99.

Die Unternehmererklärung ist vom Eigentümer zum Nachweis der Erfüllung der Pflichten aus den in § 96 Absatz 1 genannten Vorschriften mindestens zehn Jahre aufzubewahren und der nach Landesrecht zuständigen Behörde auf Verlangen vorzulegen. Dieselbe Vorlagepflicht trifft den Eigentümer für den Energieausweis nach § 80 Absatz 1 Satz 4 und den Betreiber für den Inspektionsbericht über Klimaanlagen nach § 78 Absatz 4. Flankierend prüft der bevollmächtigte Bezirksschornsteinfeger im Rahmen der Feuerstättenschau, ob Wärmeverteilungs- und Warmwasserleitungen, die nach § 69 zu dämmen waren, weiterhin ungedämmt sind und ob die Abrechnungen und Bestätigungen nach § 96 Absatz 5 vorliegen. Energieausweise und Inspektionsberichte unterliegen außerdem der Stichprobenkontrolle der zuständigen Behörde nach § 99; dabei können weitere Unterlagen angefordert werden. Weitere Fundstellen: § 96 Absatz 2, § 80 Absatz 1 Satz 4, § 78 Absatz 4, § 97, § 99.

Contractor declarations, energy performance certificates and inspection reports relating to the company’s buildings and systems.

Unternehmererklärungen, Energieausweise und Inspektionsberichte zu den Gebäuden und Anlagen des Unternehmens.

Building owner, and for the inspection report the system operator; operationally real estate and facility management.

Gebäudeeigentümer, für den Inspektionsbericht der Anlagenbetreiber; operativ das Immobilien- und Facility Management.

Completeness check of the property file per site: contractor declarations of the last ten years, valid energy performance certificate, current inspection report.

Vollständigkeitsprüfung der Objektakte je Standort: Unternehmererklärungen der letzten zehn Jahre, gültiger Energieausweis, aktueller Inspektionsbericht.